Information Collected From Online Forms
The Fund may collect and maintain certain personal information about you when you complete any of our online forms, such as when you register for an event, submit an inquiry form such as a fiscal sponsorship inquiry or loan inquiry, make a nomination, apply for an open position or a fellowship, participate in a survey, request information from us, or forward a web page or electronic postcard. Such information may include your name, phone number, mailing address and e-mail address,; it may also include the name, phone number, mailing address or e-mail addresses of those to whom you forward Fund electronic content or nominate for an award, and any other information collected in the forms.
If you choose not to provide us with the personal information that we require to process online forms on the Website, we may be unable to provide you with the information or services you have requested.
Information Collected from Devices
We also may collect certain information automatically from your device, which may be considered personal information under applicable data protection laws. For example, we may collect the domain name or URL from which you accessed the Website, your IP address, browser types and anonymous demographic information (such as ZIP codes), date and time you accessed each page of the Website, and the web browser you used and pages you accessed, and may use this data for system administration, troubleshooting, and to examine overall traffic trends.
Use and Disclosure of Information
We use information that is collected automatically through the Website for various purposes including, but not limited to, administration of the Website, improving the Website experience for visitors/users, market research, data analytics, security purposes, and compliance with our legal obligations and policies and procedures.
We also use information that you provide through the Website to respond to online forms submitted by Website visitors and to provide Website visitors with information about the Fund’s services. Specifically, we may use the information you provide us to respond to your inquiries and requests; register you for an event; process your fiscal sponsorship inquiry or your loan inquiry; process your nomination; process your employment or fellowship application, including assessing your qualifications for a job, conducting reference checks, and conducting background checks if we offer you a position, as permitted by applicable law; communicate with you regarding the status of an application; process other inquiries or submissions; administer or run programs, fellowships or events; compare and review your personal information for errors, omissions, and accuracy; manage compliance, fraud monitoring, and security; provide you with information relevant to programs, fellowship or other activities; send you information regarding changes to our terms and policies; and for other purposes disclosed at the time of collection or otherwise compatible with the above and applicable law. By submitting your information to us, you expressly agree that the Fund may contact you directly about the services you requested, either through e-mail or via telephone.
When you inquire about fiscal sponsorship, we use the information you provide us to evaluate your inquiry and track and evaluate our fiscal sponsorship programs generally. We may disclose your information to third parties who help us review inquiries. When uploading a resume or budget, please do not provide us with sensitive information such as social security numbers, dates of birth or salary history.
When you inquire about loan, we use the information you provide us to evaluate your inquiry and track and evaluate our loan programs generally. We may disclose your information to third parties who help us review inquiries or to government or other funders of the loan. When submitting your application, please do not provide us with sensitive information such as social security numbers, dates of birth or salary history.
When you submit a nomination for an award, we use the information you provide us to evaluate the nominee and track and evaluate our award programs generally. We may disclose the information you submit to third parties who help us review nominations. When submitting your nomination, please do not provide us with sensitive information, about yourself, your nominee, or anyone else, such as social security numbers, dates of birth or salary history.
When you apply for a fellowship, we use the information you provide to evaluate your candidacy and to track and evaluate our fellowship program generally. We may disclose your information to other third parties who help us review applicants. We may also contact your program chair, director, faculty advisor, professor or others as part of evaluating your application. When uploading a resume or submitting information, please do not provide us with your or anyone else’s sensitive information such as social security numbers, dates of birth or salary history.
When you apply for a job with the Fund, we use the information you provide to evaluate your candidacy and to track and evaluate our hiring practices generally. We may disclose your information to third parties who help us review applicants. We may also contact your references or others as part of evaluating your application. When uploading a resume or submitting information, please do not provide us with your or anyone else’s sensitive information such as social security numbers, dates of birth or salary history.
Nominations, Fellowships and Job Applications
Sharing Your Information with Third-Parties
We will not sell, rent, or share your personal information without your permission and will treat it in compliance with applicable laws and regulations. We reserve the right to share such information in certain limited ways described below.
The Fund may share any information collected within the Fund. We may also use and share this information with third party vendors to enable those vendors to provide services to the Fund for which they have been retained and/or to enhance Website functionality. We make reasonable efforts to ensure that these parties only use personal information we provide to perform services for us and to protect such personal information in a commercially reasonable manner.
Some forms are processed through GovOs® (formerly SeamlessDocs). As a courtesy, GovOs’s security standards can be found here: https://help.seamlessdocs.com/en/articles/2017036-security
We reserve the right to change any of our third-party processors without notice.
Additionally, we may use your information as we believe to be necessary or allowed: (a) under applicable law; (b) to comply with legal process and our legal obligations; (c) to respond to requests or requirements from public, law and government authorities (including national security and law enforcement requirements) and private parties; (d) to enforce our terms and conditions; (e) to protect our operations; (f) to protect our rights, privacy, safety or property, and/or that of you or others or to investigate fraud; (g) to allow us to pursue available remedies or limit the damages that we may sustain; and (h) to prevent or stop activity we may consider to be, or to pose a risk of being, illegal, unethical, or legally actionable activity. We also may transfer your information to a third party with your consent.
The Fund will retain your personal information on our systems for as long as we need to for business and legal purposes and in accordance with applicable legal and regulatory requirements. We may keep contact information (such as mailing list information) until a user requests that we delete that information from our live systems.
Whatever the purpose may be – whether we share with service providers or other external entities – we only process and share your personal information to the extent reasonably necessary to fulfill your requests and meet our business and legal objectives. We may also use what we know about you to potentially offer you other services in the future. We may combine your online information with information collected from offline or online sources, or information we already have for purposes including, without limitation, to better tailor and personalize our offerings and our communications with you. We may also use and disclose certain personal information to others for any purpose allowed by law.
Our project partners are part of the Fund. Therefore, we reserve the right to share information received through this Website with our project partners.
If at any time you wish to stop receiving correspondence for which you have previously registered, you may request removal of your personal information from our database at any time by sending an email to email@example.com or regular mail to Fund for the City of New York, 121 Avenue of the Americas, 6th Floor, New York, NY 10013.
Links and Social Media
The Website and the nature of our services are not intended or designed to be used by any individual under the age of 13 years. We comply with the Children’s Online Privacy Protection Act of 1998 (“COPPA”). COPPA requires that web site operators never knowingly request personally identifiable information from anyone under the age of 13 without requesting verifiable parental consent. The Fund does not knowingly collect or maintain any information about any individual under the age of 13. If you are under the age of 13 years old, you should not submit any inquiries, registrations, nominations or applications to us, or provide any personally identifiable information to us. If you are concerned about your child’s use of the Website, you may use web-filtering technology to supervise or limit access to the Website.
We have implemented reasonable measures to protect the security of personally identifiable information that a user provides to the Fund through the use of the Website. The transmission of information via the Internet is not completely secure and as such, we cannot guarantee the security of your personal information. Any transmission of information is at your own risk.
Claims of Copyright Infringement
If you believe your work has been copied in a way that constitutes copyright infringement, please contact the Fund at firstname.lastname@example.org.
Visitors from Outside New York
Your California Privacy Rights – The California Consumer Privacy Act grants residents of California the right to request certain information regarding the disclosure of personally identifiable information to third-parties, if the information is used for the third-party’s direct marketing purposes. To make such a request, please contact the Fund at email@example.com.
Outside the United States – If you reside outside the United States, any information that you may provide to the Fund through the Website will be transferred out of your country and into the United States. If you do not wish for your personal information to leave your country, please do not provide such information. By providing personal information via the Website, you expressly consent to the transfer of your information to the United States.
Visitors’ GDPR Rights – If you are in the European Union, we collect and process information about you only where we have legal bases for doing so under applicable EU laws, including the General Data Protection Regulation (“GDPR”). You may have certain rights regarding the personal information we hold about you. These may include the rights to access, correct, delete, restrict or object to our use of, or receive a portable copy in a usable electronic format of your personal information. You also may have a right to lodge a complaint with your local data protection or privacy regulator. To exercise any of your GDPR rights, including to request a record of the information we have on file for you, you can send an email to firstname.lastname@example.org.
Limited Right of Use/Ownership of Contents
The contents of the Website are intended for the personal, noncommercial use of its users. All materials published on the Website (the “Contents”) are protected by copyright, trademark and all other applicable intellectual property laws, and are owned or controlled by the Fund or the other party credited as the provider of such Contents.
Modifications to the Website
We reserve the right from time to time to make modifications and changes to the Website, including but not limited to discontinuing, temporarily or permanently, any service offered by us or through the Website, with or without notice. You agree that the Fund shall not be liable to you or to any other party for any changes and modifications to the Website.
Your Representations and Warranties
Limitation of Liability
You expressly understand and agree that:
YOUR USE OF THE WEBSITE IS AT YOUR SOLE RISK. THE SERVICES PROVIDED THROUGH THE WEBSITE ARE PROVIDED ON AS “AS IS”, “AS AVAILABLE” BASIS. WE EXPRESSLY DISCLAIM ALL WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT.
WE MAKE NO WARRANTY THAT ANY SERVICE PROVIDED THROUGH THE WEBSITE, OR ANY THIRD PARTY WEBSITE OR PLATFORM WHICH MAY BE LINKED TO OR EMBEDDED ON THE WEBSITE, WILL (i) MEET ANY OF YOUR REQUIREMENTS, (ii) BE TIMELY, SECURE, UNINTERRUPTED OR FREE FROM ERROR OR OMISSION, (iii) PROVIDE RESULTS OR INFORMATION THAT WILL BE USEFUL, ACCURATE OR RELIABLE, NOR THAT ANY ERRORS IN THE OPERATION OF THE SITE, INCLUDING THE OPERATION OF ANY SOFTWARE, WILL BE CORRECTED.
THE FUND HEREBY EXPRESSLY DISCLAIMS ANY RESPONSIBILITY FOR THE CONTENT AND POLICIES OF ANY THIRD PARTY WEBSITE OR PLATFORM WHICH MAY BE LINKED TO OR EMBEDDED ON THE WEBSITE. ANY MATERIAL DOWNLOADED OR OTHERWISE OBTAINED THROUGH THE WEBSITE IS DONE AT YOUR OWN RISK AND YOU WILL BE SOLELY RESPONSIBLE FOR ANY DAMAGE TO YOUR COMPUTER SYSTEM OR ANY COMPONENT CONNECTED THERETO, OR LOSS OF DATA THAT RESULTS FROM THE DOWNLOAD (INTENTIONAL OR OTHERWISE) OF ANY SUCH MATERIAL.
YOU EXPRESSLY UNDERSTAND AND AGREE THAT THE FUND SHALL NOT BE LIABLE TO YOU FOR ANY DAMAGES ARISING OUT OF OR RELATED IN ANY WAY TO YOUR USE OF THE WEBSITE, THE SERVICES PROVIDED THROUGH THE WEBSITE, OR ANY THIRD PARTY WEBSITE OR PLATFORM WHICH MAY BE LINKED TO OR EMBEDDED ON THE WEBSITE, WHETHER SUCH DAMAGES ARE DIRECT, INDIRECT, INCIDENTAL OR OTHERWISE, INCLUDING BUT NOT LIMITED TO LOST PROFITS, LOST SAVINGS, LOST OPPORTUNITY, LOST SALES, LOSS OF GOODWILL OR REPUTATION, OR ANY OTHER INTANGIBLE LOSS, AND WHETHER ARISING UNDER THEORIES OF CONTRACT, TORT OR OTHERWISE, AND REGARDLESS OF WHETHER THE FUND HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSSES.
Date: May 27, 2022